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The Trading Brain · live in our operations

An AI layer for
your trading operations.

Arbo Avi runs an AI brain across our own trading operations, connecting pricing, stock, orders, and compliance, and handling the routine work between them. We built it for ourselves, and now we deploy it for fellow arbo avi traders.

On-premise · your infrastructure· Teams · Slack · Email · ERP· Open-source models
Trading Brain · Teams23:52 CET
Suppliers have limited availability of WW 22x100 Export Schaal this month. How should we prioritize allocation across our running contracts?
Proposed split: 40% retention (DE, NL), 30% highest-margin (FR), 30% held for rush. Saves ~€8k vs FIFO.
Confirm splitReview
Grounded in order book + frame agreementsone of ~200/day
Illustrative. Real workflow. Runs in Teams, Slack, or email.
ISPM15 certificate parsed·Sawmill, Latvia · auto-archived·just nowDDS drafted via TRACES·Operator, Netherlands·2m agoFreight quotes consolidated·4 carriers · Nordics → DE·4m agoStock alert resolved·Munich · spruce C24 replenished·7m agoAllocation proposed·Latvian C24 · 4 buyers·11m agoSupplier onboarded·Sawmill, Estonia·18m agoQuote sent·Packaging producer, Poland·25m agoCompliance check passed·Shipment, Finland·33m agoMonth-end report generated·40 country managers·48m agoBuyer notified·Shipment documentation ready·1h agoISPM15 certificate parsed·Sawmill, Latvia · auto-archived·just nowDDS drafted via TRACES·Operator, Netherlands·2m agoFreight quotes consolidated·4 carriers · Nordics → DE·4m agoStock alert resolved·Munich · spruce C24 replenished·7m agoAllocation proposed·Latvian C24 · 4 buyers·11m agoSupplier onboarded·Sawmill, Estonia·18m agoQuote sent·Packaging producer, Poland·25m agoCompliance check passed·Shipment, Finland·33m agoMonth-end report generated·40 country managers·48m agoBuyer notified·Shipment documentation ready·1h ago
The reality

Trading runs on institutional knowledge, and it does not scale.

Pricing decisions, stock management, logistics coordination, compliance. All of it still depends on a small number of people, a dozen spreadsheets, and a full inbox.

Emails
1,200+ / week
Spreadsheets
40+ live files
Phone calls
still how deals close
Personal expertise
1 person = 1 bottleneck
Three structural problems that limit growth
01

Operational bottleneck

Every pricing decision, order update, and certificate request passes through the same small group. Volume grows, so does the queue. The team becomes the constraint.

02

Scalability ceiling

Growing the business requires adding headcount linearly. More countries, more suppliers, more volume multiplies the operational load. Cost grows at the same rate as revenue.

03

Knowledge risk

Critical intelligence lives in people's heads, not systems. One person knows the pricing logic, one the supplier history, one the freight. When they're unavailable, operations slow or stop.

Impact where implemented

What changes when the system runs the routine.

−85%
manual handling time
4min
avg. certificate processing
98%
straight-through rate
20%+
senior time reclaimed
200/day
workflows handled
24/7
runs in the background
Operations · The solution

A Trading Brain. An intelligent layer across your operations.

An AI-powered system that sits across your existing operations. It does not replace your systems. It connects them and automates the routine work between them.

On-premise deployment
Deployed on your own infrastructure. Your data stays in your environment, with full privacy and no third-party exposure.
Open-source AI models
Runs on open-source models hosted locally. No vendor lock-in, no per-query cloud costs, no dependency on external APIs.
Integrates with your existing tools
Connects to ERP systems, Microsoft Teams, Slack, email, and other tools your team already uses. No new interface to learn.
On-premise infrastructure
Data in → brain reasons → action out
live · ~200/day
Inputs
AI Models
Pricing Data
Country Managers
Trading Brain
reasoning layer
Outputs
ERP
Emails
Teams / Slack
Stock Data
Self-hosted No cloud dependency No vendor lock-in
Operations in production

Where the brain already runs.

Not hypothetical workflows. These run in production at Arbo Avi today, each one replacing a manual process that consumed hours per week.

Pilot program open
Onboarding 3 partner traders this quarter, open to teams of any size running commodity or arbo avi operations.
Pricing & Order Tracking
Before

A country manager needs pricing for 5 containers of OSB. Emails the trading team. Team checks the frame agreement, calculates freight, and replies after hours of back-and-forth. Purchase order drafted separately, manually.

After

Manager asks the brain via Teams. It returns the landed cost, lead time, and freight estimate in seconds, grounded in the current frame agreement and real freight data. Confirm, and the purchase order is drafted and sent automatically.

Hours of back-and-forth → seconds.

Stock Reporting & Demand Planning
Before

Each country manager maintains their own view of inventory and demand in spreadsheets. The head office consolidates data manually every month — chasing updates, reconciling conflicting numbers, and calculating stock coverage by product and region. Committed volumes are gathered via email chains spanning multiple countries.

After

The brain aggregates all data, calculates coverage days per country per product, flags issues, and generates a report. Automated outreach collects committed volumes; one-click approval sends tailored guidance to each country.

Month-long process → automated cycle.

Allocation & Fulfilment
Before

When supply is constrained, the team manually decides which customers get priority. Decisions happen in email threads between country managers. The process is slow and opaque to the team.

After

The brain proposes a split weighted by margin, retention, and urgency, with the reasoning shown. Country managers approve or adjust in one click. Allocation becomes transparent, defensible, and auditable.

Fewer disputes. Better margin. Retention kept happy.

Carrier & Logistics
Before

Every shipment needs 3–4 freight quotes chased by email, compared in a spreadsheet. Decisions stuck waiting on carrier responses. Booking happens across separate systems.

After

Quotes collected automatically from approved carriers. The brain ranks options on landed cost, recommends the best one, and drafts the booking. A process that took days resolves in minutes.

Freight at the speed of the trade, not the inbox.

AI agents

How the Trading Brain works in practice.

Two modes. A chat interface grounded in your real data, and an agent that runs quietly in the background, escalating only when a human decision is genuinely needed.

1. Chat interface

Ask questions. Get answers from your own data.

Your teams interact through the tools they already use: Microsoft Teams, Slack, or email. Ask a question, get an answer grounded in real data: product pricing, stock positions, order status, supplier terms. No training needed.

What's our current stock position for 22x100 boards in Germany?
Brain
Current stock across 3 warehouses. Hamburg: 420m³ (12 wks) · Munich: 185m³ (6 wks, below target) · Berlin: 310m³ (9 wks).
Munich is running low. Shall I trigger a replenishment order from X Sawmill?
Yes, standard order.
Replenishment PO drafted: 200m³ 22x100, delivery week 12. Sent to X Sawmill for confirmation. ✓

Hours of back-and-forth → seconds.

2. Task automation

The brain works proactively in the background.

Without being asked, it monitors your operations and acts on what it finds, escalating to your team only when a human decision is genuinely needed.

Monitor
Tracks stock, prices, shipments, and demand across all data sources.
Detect
Identifies overstock, understock, price changes, missed volumes, anomalies.
Act
Sends follow-ups, generates reports, drafts communications, triggers workflows.
Escalate
Notifies the right person only when a human decision is required.
The brain also runs, end to end
Price & RFQs Allocation Carrier booking EUDR DDS Supplier onboarding Document parsing Claim tracking Order analytics
Deep diveCompliance automation · ISPM15

Automated end-to-end. A real pipeline.

ISPM15 phytosanitary certificates are required for most cross-border arbo avi shipments. High volume, rule-based, and a strong fit for end-to-end automation. This pipeline runs in production today.

Reads certificates directly from supplier PDFs, with no manual transcription and no templates.

Validation rules check treatment type, certificate number, issuing country, and expiry. Exceptions are flagged for human review only.

Certificates auto-linked to the relevant purchase order and archived with full shipment documentation.

Buyers notified automatically. Record is audit-ready from the moment it is processed.

Use case: ISPM15 automationLive
From PDF to compliance record, without touching it.
Supplier sends ISPM15 certificate PDF
AI reads certificate, extracts fields, validates against expected values
Anomalies flagged for human review, edge cases only
Certificate auto-linked to shipment order
Buyer portal updated, archive record created
Results
−85%
manual handling time
4 min
avg. processing
98%
straight-through
Why Arbo Avi

Built by arbo avi traders, for arbo avi traders.

We are a arbo avi trading company. We built this brain for our own operations and now offer it as a service to fellow traders who want the same leverage.

The brain processes buyer requests across channels, matches supply with demand, generates quotes from real-time pricing and logistics data, and manages workflows from inquiry to delivery. It runs our business every day, and we deploy it on yours.

70+ sawmills 22 countries 300+ trucks / month 100K+ cbm
What changes
Senior time reclaimed
20%+ of leadership time redirected to strategy
Response time collapsed
Hours of back-and-forth resolved in minutes
Knowledge made permanent
Captured in the system, not in someone's head
Follow-through improved
Fewer missed orders, certificates, committed volumes
Scalability unlocked
Volume grows without proportional headcount
From our team

"We don't sell software. We sell the brain we use ourselves."

TA
Tommy Androutselis
CEO & Co-founder · Arbo Avi
Now available to fellow arbo avi traders

Bring the Trading Brain to your operations.

We deploy the same brain we use ourselves, on your infrastructure, integrated with your existing tools, configured to your workflows. Built by arbo avi traders, for arbo avi traders. No generic AI tool, no slide-deck demo.

1
Discovery call
We map your workflows and where the brain moves the needle first.
2
On-premise setup
Deployed on your infrastructure, integrated with your ERP, Teams/Slack, email.
3
Live in 4–6 weeks
Your team running on the brain, with us supporting end-to-end.
Talk to us

Ask us anything about arbo avi.

Sourcing, EUDR, pricing, certifications, or your operational setup. Send us a short note and a real person from our team will write back.

A human replies within 24h
Your details stay with our team
arbo avi experts, not a ticket queue
info@arbo.avi.de (+31) 6 1999 5053

By sending, you agree to be contacted by our team. No marketing lists.